Lois Higgins offered a prayer.

Rollcall by Corporate Secretary, Sarah Gomez, with 21 voting Members present and 3 nonvoting Members present with 24 total Members in attendance. Twelve of the 14 Oklahoma Clubs were represented.

Sarah Gomez explained that the paddles where for voting members. Those eligible to vote are past presidents, current club presidents (Club presidents may appoint the vice-president or other member of their club as a stand in.), Delegates appointed by each club, and the chairman of each Standing Committee. Each person may vote only once even if they hold multiple offices.

Sarah Gomez read the secretary’s report from April 18, 2015. One correction was made. Kathy Southerland indicated that the statement “A five minute break was taken to finish voting on the museum ballots.” should be before the results of the voting. Minutes stand corrected and approved.

Sharan Amend gave the Treasurer’s report of the OK WOCP INC funds in Mid-First Bank. A copy of the treasurer’s report is attached. The beginning balance was $5,734.39. Deposits from the April Board meeting were $6,082.00 and the expenses for the months since April were $3,889.38. Our current balance is $7,927.01.

The OK WOCP INC Educational Funds that are in the Central National Bank had a beginning balance of $9,900.83 on March 17, 2015. The account earned $6.22 in interest. A total of $288.00 was spent for educational activities for Sooner Club, China Dolls, and Leisure China Painters of $54 each. Fillis Newman received $34, $24, and $14 for the OK State Fair expenses. On August 17, 2015 the balance was $9,619.05.

The balances for the CD’s were #2727 (matures 7/30/2016) with a balance of $1,809.57 and #2860817 (Matures on 4/3/2016) with a balance of $15,329.63, and #2204326 (Matures on 8/13/2016) with a balance of $13,221.25 and #751604030 (Matures on 8/9/2016) with a balance of $7,306.74.

The total balance of the educational fund and the CD’s are $47,286.24.

Nancy Lepak asked, “How is the money in the education fund used?” Lois Higgins explained that at the end of each April event $1,000 is given the next president as seed money for the next April event. The education funds can be used by request for $50 from any club in the organization. Discussion about Inez Herman’s suggestion of increasing that amount was tabled until OK WOCP INC is sure that we do not owe back taxes. The by-laws are being rewritten by Lois Higgins and the parliamentarians from each club. These by-laws will be put before the board for discussion, suggested changes and finally a vote by the board.

Both Inez Herman and Junita Lohr asked, “Why there were not checks for the Educational Funds?” Lois and Sharan both explained that it is now possible to use checks with the money market account and we should look into that for Educational Funds. The plans are for purchasing checks in the future.

Lois reported that the e-post card tax filing was done by Sharan Amend, Treasurer. Any check written to the OK WOCP INC is tax deductible. The notation line on the check should have the word “donation.” Our official tax year is January 1 thru December 31. This tax e-file was for the year of 2014. Our official non-profit start date is September 17, 2013.

Lois reported that our auditor will be a professional that is not a member of the OK WOCP INC. The auditors she is interviewing are pleased that the organization is now using QuickBooks for non-profit. Sharan Amend and Susan Owen has worked together to get the program up and working. One change that the by-laws should address is to have two signatures on each check to act as checks and balances. A receipt must be presented for all monies paid out of the OK WOCP INC organization’s funds and a record of all funds paid to the organization.

Thelma Ingram noted that the auditor for the world show indicated all tickets for lunch, drawings, etc. must be kept and matched with income. Sharan said she had done that and each ticket also has a name and number associated with it. Le Yeatts helped Sharan to keep track of this information throughout the day.

Susan Owen asked the yearbook person, Sarah Gomez, to pass out the yearbook. A representative from each club accepted the yearbooks. The books for Northeast Porcelain Artists and Enid-Heirloom China Painters were left on a desk in the office by a request from the clubs conveyed by Fillis Newman. Renaissance China Painter books were not picked up. Sarah Gomez has those books and will mail them to the current president.

Sarah Gomez requested more information from each club to post on the web site. The OK State Fair photos will be posted this week.

Bonnie Sharp said that her club had two visitors that may become members. They were Heidi King and Dora Creekbomb. Inez Herman said her club had two new painters but they have not yet joined. Fillis Newman reported that Leisure and Sooner had new, young painters.

Fillis Newman gave a Fine Arts report for the Oklahoma City, Oklahoma area. The live competition was a success. The entries increased from 4 entries last year to 10 entries this year. Thelma Ingram and Bernetta Stewart were the judges. Results were: 1/Fillis Newman (Portrait); 2 Anita Kantowski ; 3 Ruthanne Reitz. The “Best of Show-Novice Division” was Kim Blevins.

Discussions indicated that the “Live Competition” created interest in the fair. Sharon Amend said that the list of what the judges were looking for was very helpful. The judges spend one-on-one time with entrants to explain the judging process.

Lois Higgins reported that the Tulsa State Fair is October 1-11, 2015. Today is the day our entries are being taken to the fair. On September 30 Lois Higgins and Junita Lohr will take photos of all porcelain entries and the results of the judging. Each category will have a “Grand Prize” winner only if there are five (5) or more entries. Tulsa’s new Fine Arts person, Retha Falkenberry, and Oil Capital President, Junita Lohr, will meet with the fair representative to ask for some changes. At this time the porcelain pieces are scattered throughout other exhibits.

Oil Capital China Painters will display porcelain art with a Christmas theme in the window of Victoria’s Tea room during the month of December. The window is 22 inches deep and 81 inches wide and about 48 inches tall. The plans are for a Christmas tree with hand painted ornaments that can be purchased. Victoria’s Tea Room will keep only 10% of proceeds. Other Christmas themed pieces will also be displayed and for sale. This is one way for Oil Capital to meet their obligation to display their art work.

As former Nominating Committee Chairman, Anita Kantowski read the slate of officers for the 2016-2017 year.

They are: